InvoiceKitQuick answer: A full UK VAT invoice must show a unique sequential number, your business name and address, your VAT registration number, the invoice date and time of supply, the customer's name and address, a description of each item, the price excluding VAT, the VAT rate and amount for each rate, and the total including VAT.
VAT rates in the UK
| Rate | % | Applies to (examples) |
|---|---|---|
| Standard | 20% | Most goods and services |
| Reduced | 5% | Some energy, children's car seats |
| Zero | 0% | Most food, books, children's clothes |
Not VAT-registered?
If you're a sole trader under the VAT threshold, don't charge VAT and don't call the document a VAT invoice. Set the tax rate to 0 and you'll get a normal invoice. Don't show a VAT number you don't have.
Simplified VAT invoices
For retail sales of £250 or less (including VAT), HMRC allows a simplified invoice without the customer's details. For B2B work, a full VAT invoice is the safer choice.
FAQ
Do I need to show my VAT number?
Yes, if you're VAT-registered. Put it in the From box under your address.
How long do I need to keep invoices in the UK?
HMRC generally requires VAT records to be kept for at least 6 years.
Can I invoice in euros or dollars?
Yes, but if you're VAT-registered you must show the VAT amount in pounds sterling too.
More invoice templates
Last updated · Written by the MiniTools team. This page is general information, not tax or legal advice.